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Terms & Conditions of Hire

 Private Function Hire

  • Hirers must allow for their set up and pack away in their booking time. We do not provide courtesy or free of charge set up or pack away time.

  • Your hire invoice will detail your hire date and your start and finish time and will give clear payment details for you to make your payment to the Stacey Community Association via online banking.

  • A deposit payment of £25 is required within 48 hours of your booking to confirm your agreement to proceed with the hire. This deposit is non refundable in the event of cancellation.

  • Your hire is only confirmed once you have made your payment and you have received a confirmation invoice receipt from us.

  • Payment of your deposit confirms your agreement to all the Terms & Conditions of Hire. These are attached with your invoice.

  • The balance of your invoice is due for payment no later than 14 days before the date of your hire.

  • All hires are subject to a £50 Room Security fee. This sum is refundable after hire, providing all terms and conditions of hire have been met. This sum is increased to £100 where the hirer brings alcohol to the premises.

  • Hires must return the room to an "as you found it" condition after their hire, including re-stacking tables & chairs and sweeping or mopping the floor if necessary.

  • Hirers must remove all rubbish and waste generated by their hire when they leave. 

  • The Stacey Community Association reserves the right to withhold the Room Security fee, either in part or full, to cover any additional costs we may incur as a result of the hirer not meeting the terms and conditions of hire e.g. these may include but are not limited to: staff wages for late finish, extra room hire charge for late finish, refuse charge for rubbish left on premises, breakages, damage, theft or any other loss incurred as a result of the hire.

  • After your hire, please email us stating your name, bank account number and sort code so that we can action the refund of your £50 Room Security fee promptly, if this is due.

A full copy of the Terms & Conditions of Hire is available here.

Group Hirers

Please refer to the above document.

Further terms and conditions of hire will apply and may be specific to your hire's activities.


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